Job Descriptions For Winning Wheels

Administrator

PURPOSE OF YOUR JOB POSITION

The primary purpose of your job position is the direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern long-term care facilities to assure that the highest degree of quality care can be provided to our residents at all times,

DELEGATION OF AUTHORITY

As the Administrator, you are delegated the administrative authority, responsibility, and accountability for carrying out your assigned duties.

JOB FUNCTIONS

Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them for the position if the work is similar, related, or is a logical assignment to the position.

RISK EXPOSURE CATEGORIES

1 = Tasks may involve exposure to bloodborne fluids.
2 = Task do not involve exposure to blood/body fluids but could result in performing a Category 1 task.
3 = Tasks do not involve exposure to blood/body fluids.

ADMINISTRATIVE FUNCTIONS:

  • Plan, develop, organize, evaluate, and direct the facility's programs and activities. 3
  • Develop and maintain written policies and procedures that govern the operation of the facility. 3
  • Develop and maintain written job descriptions and performance evaluations for each staff position. 3
  • Assist department directors in the development and use of departmenta1 policies and procedures, and establish a rapport in and among departments so that each can realize the importance of team work. 3
  • Interpret the facility's policies and procedures to employees, residents, family members, visitors, government agencies, etc. as necessary. 3
  • Review the facility�s policies and procedures periodically, at lease annually, and make changes as necessary to assure continued compliance with current regulations. 3
  • Assure that all employees, residents, visitors and the general public follow established policies and procedures. 3
  • Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a caring environment throughout the facility. 3
  • Represent the facility at and participate in top level meetings. 3
  • Represent the facility in dealings with outside agencies, including governmental agencies and third party payers, or provide an authorized representative of the facility when unable to attend such meetings. 3
  • Make written and oral reports, recommendations to the governing board concerning the operation of the facility. 3
  • Maintain an adequate liaison with families and residents. 3
  • Ensure that public information (policy manuals, etc.) describing the services provided in the facility is accurate and fully descriptive. 3
  • Review and develop a plan of correction for deficiencies noted during survey inspections and provide a written copy of such a plan to the governing board and ombudsman representative as required. 3
  • Make routine inspections of the facility to assure that established policies and procedures are being implemented and followed. 3
  • Maintain a good public relations program that serves the best interest of the facility and community alike. 3
  • Delegate a responsible staff member to act in your behalf when absent from the facility. 3
  • Assume the administrative authority, responsibility, and accountability of directing the activities and programs of the facility. 3
  • Assist the Infection Control Coordinator, and/or Committee, in identifying, and evaluating, and classifying routine and job-related functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded. 3
  • Is the designated person in charge of the entire rehabilitation program, is responsible for the day-to-day operation of such program. 3

COMMITTEE FUNCTIONS:

Serve on various committees of the facility (i.e., Infection Control, Quality Assurance & Assessment, etc.) and provide written and/or oral reports of such committee meetings to the governing board as directed or as may become necessary. 3 Evaluate and implement recommendations from the facility's committees as necessary. 3 Assist the Quality Assurance and Assessment Committee in developing and implementing appropriate plans of action to collect identified quality deficiencies. 3

PERSONNEL FUNCTIONS:

  • Assist in the recruitment and selection of competent department directors, supervisors, consultants and other auxiliary personnel. 3
  • Consult with department directors concerning the operation of their departments to assist in eliminating /correcting problem areas, and/or improvement of services. 3
  • Review and check competence of work force and make necessary adjustments/corrections as required or that may become necessary. 3
  • Assure that an adequate number of appropriately trained professional and auxiliary personnel are on duty at all times to meet the needs of tile residents. 3
  • Assist in standardizing the method in which work will be accomplished. 3
  • Serve as a liaison to the governing board, medical staff, andd other professional and supervisory staff. 3
  • Counsel/discipline personnel as required or as may become necessary. 3
  • Terminate employment of personnel when necessary, documenting and coordinating such actions with the Personnel Director. 3
  • Maintain an excellent working relationship with the medical profession and other health related facilities and organizations through formal working and transfer agreements. 3
  • Assure that appropriate identification documents are presented prior to the employment of personnel and that the appropriate documentation is filed ill the employee's personnel record in accordance with current regulations mandating such documentation. 3
  • Schedule and participate in departmental meetings. 3
  • Delegate administrative authority, responsibility and accountability to other staff personnel as deemed necessary to perform their assigned duties. 3
  • Notify licensing agency of any changes in key personnel. 3

STAFF DEVELOPMENT:

Assist department directors in the planning, conducting, and scheduling of inservice training classes, on-the-job training and orientation programs to assure that current material and programs are continuously provided. 3 Meet with department directors on a regular basis, and conduct/participate in inservice classes and supervisory level training programs. 3 Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status. 3 Assist tin establishing a clinical program for Nurse's Aides in training. 3

SAFETY AND SANITATION:

Assure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, etc. 3 Assure that the building and grounds are maintained in good repair. 3 Review accident/incident reports and establish an effective accident prevention programs. 3 Assure that personnel attend and participate in a Hazardous Communication and Universal Precautions Training Program in accordance with current OSHA and CDC guidelines. 3 Assist the Maintenance Engineer in developing and implementing waste disposal policies and procedures. 3

EQUIPMENT AND SUPPLY FUNCTIONS:

Authorize the purchase of major equipment/supplies in accordance with established purchasing policies and procedures. 3 Assure that the facility is maintained in a clean and safe manner for resident comfort and convenience by assuring that necessary equipment and supplies are maintained to perform such duties/services. 3 Assure that adequate supplies and equipment are on hand tc meet. the day-to-day operational needs of the facility and residents. 3

BUDGET AND PLANNING FUNCTIONS:

As part of a Management team, review and interpret monthly financial statements and provide such information to the governing board. 3 Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility. 3 Keep abreast of the economic condition/situation and make .1djustrnents as necessary to assure the continued ability to provide quality care. 3 Prepare an annual operating budget for approval by the governing board and allocate the resources to carry out programs and activities of the facility. 3 Assume that adequate financial records and cost reports are s11brnitted to authorized goverment agencies as required by current regulations. 3

RESIDENT RIGHTS:

Maintain CONFIDENTIALITY of all resident information. 1 Assure that the resident's rights to fair and equitable treatment, self-determinatio, individuality, privacy; property, and civil rights, including the right to wage complaints, are well established and maintained at all times, 3 Review resident complaints and grievances and make written reports of action taken. 3 Assist in establishing and implementing a Resident Council. 3 Assume that policies governing a timely notice for resident discharges and room or roommate changes are strictly followed by all personnel. 3 Assure that resident funds are managed in accordance with current federal and state regulations and that appropriate accounting records are maintained. 3

MISCELLANEOUS:

  • Assure that an residents receive care in a manner and in an environment that maintains or enhances their quality of life without abridging the safety and rights of other residents. 3
  • Assure that each resident receives the necessary nursing, medical and psycho-social services to attain the highest possible mental and physical functional status, as defined by the comprehensive assessment and care plan. 3
  • Assist the Director of Nursing Services in developing and revising the Nurse�s Aide Training Program and curriculum used by the facility. Submit to appropriate state agency for approval. 3
  • Works in office areas as well as throughout the facility and its premises.
  • Sits, stands, bends, lifts, and moves intermittently during working hours.
  • Is subject to frequent interruptions.
  • Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.
  • Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc.
  • Work beyond normal working hours and on weekends and holidays when necessary.
  • Is involved in community/civic/health matters/projects.
  • Attends and participates in continuing educational programs.
  • Is subject to falls, burns from equipment, odors, etc throughout the work day.
  • May be exposed to infectious waste, diseases, conditions, etc., including exposure to AIDS and Hepatitis B viruses.
  • Communicates with the medical staff, nursing personnel, and other department supervisors.
  • Maintains a liaison with the residents, their families, support personnel, etc., to assure that residents' needs are continually met.

EDUCATIONAL REQUIREMENTS

A Bachelor's Degree is necessary. A degree in Public Health Administration or Business Administration, or a health related degree is preferred but not required.

EXPERIENCE

Must have, as minimum, one(l) year experience in a supervisory capacity in a hospital or long-term care facility. Must possess a current, unencumbered Nursing Home Administrator's license or meet the licensure requirements of this State.

SPECIFIC REQUIREMENTS

  • Must be able to read, write, speak and understand the English language.
  • Must possess the ability to make independent decision when circumstances warrant such action.
  • Must possess the ability to deal tact with personnel, residents, family members, visitors, government agencies/personnel and the general public.
  • Must be a minimum of 21 years of age and of good moral character.
  • Must have advanced training in hospital or long-term care administration.
  • Must be knowledgeable of reimbursement regulations and nursing practices and procedures, as well as laws, regulations, and guidelines pel1aining to long-term care administration.
  • Must possess the ability to plan, organize, develop, implement. and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing quality care and maintaining a sound operation.
  • Must be thoroughly familiar with the laws, regulations, find guidelines governing personnel administration.
  • Must have patience, tact, cheerful disposition and enthusiasm, as well as must be willing to handle residents, staff, and visitors, based on whatever maturity level at which they are functioning.
  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
  • Must be able to maintain good personnel relations and employee morale.
  • Must be able to read and interpret financial records, reports, etc.
  • Must be knowledgeable of computer systems, system applications, and other office equipment.
  • Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, residents, family members, visitors, and government agencies/personnel.

PHYSICAL AND SENSORY REQUIREMENTS (With or Without the Aide of Mechanical Devices)

  • Must be able to move intermittently throughout the work day.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.
  • Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
  • Must be in good health and demonstrate emotional stability.
  • Must be able to relate to and work with ill, disabled, emotionally upset, and at times hostile people within the facility.
  • Must be able to lift residents, medical equipment, supplies, etc., in excess of fifty (50) pounds.
  • Must be able to assist in the evacuation of residents.